How to Scan a Document and Upload It
Smartphones have replaced scanners for a lot of common tasks. But if yous need to get digital copies of old photos, slides, or negatives, or a high-quality scan of paper, phones still tin can't shell specialized equipment.
How to Fix Your Scanner
If you haven't already, begin by connecting your scanner to your calculator or your network. If you're not familiar with how to do that, read about how to add a printer on Windows 10 or Windows 11 commencement — even though they're different kinds of devices, the process is basically the same.
Near scanners can be controlled with special software from the manufacturer, or using the universal applications provided with Windows. Windows xi tends to be difficult about older scanners, especially if they're function of an all-in-one printer. Effort manually downloading and installing drivers from the manufacturer if Windows Scan or Windows Fax and Scan won't detect your scanner.
Notation: The user interface (UI) of Windows 11 is different from Windows x, but the differences in this case are small-scale and mostly cosmetic. Don't worry about it if there are some differences: The important parts are identical.
Configuring Your Scanner
At that place are a few important options bachelor to you when you're setting up your scan settings. Picking the right settings can salvage you fourth dimension and storage space.
Dots Per Inch (DPI)
The most important choice is the dots per inch, or DPI, setting. DPI determines the resolution of the image that volition be created when you scan something. As an example, if your scanner has an area of viii.five"x11" and you scan a document at 200 DPI, the resulting paradigm volition have a resolution of 1700×2200. If y'all scan the aforementioned document at 600 DPI, it will have a resolution of 5100×6600. The higher the DPI, the larger the image. College DPI settings also result in slower scans.
If yous're scanning sometime film negatives, slides, high-quality prints, or artwork, you'll probably want to go as loftier as y'all tin can to extract all of the available details. Using a higher DPI means the image can be blown upward to larger sizes without becoming obviously pixelated. More than is generally amend, but there comes a point where you don't really proceeds anything from cranking upwards the DPI.
Here's an example using a photorealistic drawing a pig on a 8.5"x11" piece of paper. For context, the drawing of the hog is but nigh an inch long.
The kickoff paradigm is a scan of the pig at 200 DPI. The outline and features of the pig are clearly visible.
The prototype below is the exact same squealer, but scanned at 1200 DPI. The outline and shape are visible, but you can as well clearly see more than detail nigh how a ball-indicate pen deposits ink onto a piece of paper.
At that place isn't much point in raising the DPI if you're just scanning text documents — all yous're doing is revealing detail nigh how the ink wicked into the paper and generating needlessly big images.
Normally-sized text will be equally legible at 200 DPI as it is as 1200, and at a small fraction of the file size — The 200 DPI browse had a size of 57.5 kilobytes, the 1200 DPI scan had a size of 1.six megabytes. That isn't a big bargain if you're only archiving a lot of documents, since storage is cheaper than ever before, but it might matter if you lot're uploading them to the cyberspace.
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Color
There are 3 basic color format options yous tin choose from when scanning: colour, grayscale, and blackness and white. Here'due south what those terms hateful practically.
- Black and White: All colour and shading data is removed — whatever colors or greys are converted to black.
- Grayscale: All color information is removed, but shading information is kept. If you have lite blue on the page, it'll be changed to light gray. If yous have dark green on your document, it'll exist changed to nighttime gray.
- Color: All of the colour and shading data is preserved.
All other things being equal, black and white scans will take the smallest file sizes, and color scans volition have the largest file sizes. Grayscale scans fall in the heart.
Black and white will exercise but fine if you're just scanning text documents — it might even assistance if you're scanning faded text with poor contrast. Any documents with images should be scanned in grayscale or color, depending on your needs. Grayscale images will take up less infinite, so if you don't care about the colour, apply grayscale.
When in incertitude, you should browse in color. Y'all can always covert a scanned image to grayscale or black and white later on, but adding colour to grayscale images is substantially more than difficult and requires an artistic heart to do well.
File Format
In that location are dozens of epitome formats, but Windows Browse and Windows Fax and Browse only offer you a handful. Which you lot use actually depends on your needs, but here are a few things to consider.
PNGs and JPEGs are basically universally supported — it is very unusual to run across an application or website that won't take either format. PNGs are compressed losslessly, which means they should maintain higher quality than JPEGS, which are lossy. JPEGs tend to be a bit smaller than PNGs.
TIFFs are an extremely versatile image format. TIFFs can utilize lossless or lossy compression and back up tagging for easy organization. TIFFs are oftentimes stored uncompressed, so the files are commonly larger than PNGs or JPEGs, but their quality is as skillful as information technology gets.
PDFs are document files that can contain images, texts, and more. PDFs, like JPEGs and PNGs, are universally supported — any browser tin can open one, and there are a number of more specialized programs available that tin can open up and edit them. Adobe Acrobat is the most full-featured choice bachelor, peculiarly if you lot pay for a subscription. Acrobat features congenital-in Optical Character Recognition (OCR) too, which tin can convert the image of a scanned certificate into an editable text file.
Notation: You can run OCR on whatsoever paradigm file you like, non only PDFs — in that location are a few freely available applications that tin exercise it. Microsoft's OneNote has the characteristic built-in.
If y'all're not sure which format to use, go with a TIFF or PNG. They tin easily be converted into any of the other formats if you decide you lot need or desire something else.
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How to Scan With Windows Browse
Windows Scan is Microsoft's newest scanning software. You tin download it directly from the Microsoft Store. Click "Install" and wait for information technology to finish, then click "Open."
If you installed it previously but didn't open information technology, click the Start button and type "Scan" into the search bar, so click "Scan" in the results.
Notation: Windows Scan might exist the "Best Match." If it is, you can just hit Enter to launch it.
Windows Browse has a very minimalist UI, which is common to applications designed for Windows ten and Windows 11. The only setting bachelor immediately is an pick to change the file type. Click "Show More than" to reveal more options.
Y'all tin can alter your color options, the scan resolution, file type, and save location. Call back that increasing your DPI settings will tedious down your browse and result in larger files.
Adjust the settings to your liking, then click "Scan." If yous want an idea of how the prototype will wait without really saving it, yous tin click "Preview."
Windows Scan volition remember your settings between scans, and even betwixt restarts.
How to Browse With Windows Fax and Scan
Windows Fax and Browse has been around for a long time. Information technology was first released with Windows Vista, and has been included in every version of Windows since. The user interface (UI) hasn't anile gracefully, just the program itself remains fully functional.
Click Start, type "Fax and Scan" into the search bar, and hit Enter or click "Open."
If y'all're planning on scanning a lot of items, consider setting upward a custom scan profile. It'll salvage you fourth dimension since you won't have to adjust the browse settings every time you open the program. Click "Tools," then click "Scan Settings".
Click "Add" in the popup.
The window that pops up contains all of the options you tin alter in a scan profile. Arrange it to your liking, proper name it something descriptive, then click "Salvage Contour." Shut out the previous window too.
Yous're set to start scanning. Place the thing you want to scan onto the scanner bed, then click "New Scan."
There are a number of options available in this window. Tweak them to your liking or select a premade profile, then click "Scan."
The scan will accept longer as y'all increase your DPI setting. Be prepared to spend some time sitting adjacent to your scanner if you're scanning a lot of documents at high resolution. Once you scan something, information technology'll be displayed in a listing on the middle-right side of the Fax and Scan window.
Scanned images are saved in "C:\Users\(YourUserName)\Documents\Scanned Documents" past default. Unfortunately, there isn't an easy way to alter where the scanned documents are saved, simply you tin can set up a symbolic link, which is most as good.
Despite being significantly older, Windows Fax and Browse has more options available than Windows Scan. The only real advantage Windows Scan has is the ability to change where images are saved. Windows Scan may also have problems with older scanners, even with defended drivers installed — if that should be the case for yous, try out Windows Fax and Scan.
Source: https://www.howtogeek.com/791848/how-to-scan-a-document-on-windows-10-or-windows-11/
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